The Disclosure and Barring Service (DBS) helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. It replaces the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).

DBS Form

Changes over the last few months have changed the way the service is run and given the employee more control over the process.

For a small annual subscription of just £13 (free for volunteers) you can have your DBS
Certificate kept up-to-date and take it with you from role to role, within the same workforce, where the same type and level of check is required. By subscribing to the new service you could save yourself a lot of time and money depending upon how many DBS checks you have needed in the past.

You can subscribe to the Update Service online at

Ask the person who submits your application (probably your employer) for the application form reference number so you can subscribe to the Update Service when you apply for your DBS check. If you wait to subscribe with your DBS Certificate number you must use it within 14 days of the resulting DBS Certificate issue date.

Benefits to you:
  Saves you time and money
  One DBS Certificate is all you may ever need
  Take your DBS Certificate from role to role within the same workforce
  You are in control of your DBS Certificate
  Get ahead of the rest and apply for jobs DBS pre-checked

Benefits to your employer or organisation:
  Instant online checks of DBS Certificates
  No more DBS application forms to fill in
  They may never need to apply for another DBS check for an employee again
  Less bureaucracy
  Saves time and money
  Enhances safeguarding processes and may help to reduce risks
  Easy to incorporate into existing suitability decision-making processes

To coincide with the launch of the Update Service the DBS will no longer automatically issue a copy of your DBS Certificate to the Registered Body who countersigned your DBS application form, such as HomeCareDirect. Employers and recruiting organisations will need to ask you for sight of your DBS Certificate. This is to give you greater control over your information.

The DBS will notify subscribers to the Update Service if their status changes on a certificate that is subject to update arrangements.  The DBS advises that in these circumstances the individual should consider whether they are required to discuss the basis for the status change with their employer or volunteer organisation.

The changes that have been made to these processes are an attempt to make things easier for everyone involved, however we have found that people aren’t being told by the DBS that they will need to send a copy of their certificate to their employer.  Here at HomeCareDirect we want to make things as simple as possible for everyone so we thought this article would be of use to people.  All personal assistants employed by HomeCareDirect are required to undergo a DBS check to ensure the safely of the vulnerable people we work with. If you have any questions about DBS checks then please do not hesitate to contact the care office with you questions or get in touch with us here, we’d be happy to help.

On the DBS website there is a lot more information on these checks and some simple guides, these can be viewed here.